"I love that best practices, like a single Ball In Court, are built directly into the software."
Even small projects generate mountains of correspondence. Managing this through conventional email can be challenging when your inbox doesn’t tell you if there are open actions related to any particular email. Cubilt uses a task based messaging platform that helps you stay on top of open actions.
Ever sent an email requesting a clear Yes/No answer, only to receive a long winded or ambiguous response that neither approves nor rejects the request?
Cubilt puts an end to this with an approvals process that requires an Approve/Reject response in order to close the action.
If you're still using spread sheets and email to manage RFIs then you're exposing your project to significant risk. Delays in closing out RFI’s cost the building industry millions of Dollars every year and even when RFI’s are responded to in time, the administration costs can be thousands of Dollars per RFI.
Cubilt automates the RFI’s process to streamline and de-risk, improving efficiencies in processing information requests. Here’s how:
RFI’s are initially only visible to those organisations included on the transmittal. But sometimes you’ll need input from others.
No problem! Select only the ones you want to forward and send. The recipient/s will only see and be able to comment on the RFI’s you’ve forwarded.
Managing the quality and handover of construction trades requires a robust Punch List/Defects management tool. Cubilt’s end-to-end solution is simple and highly effective, allowing you to raise issues in the field, add photos and assign actions to the correct team members.
Tracking progress is simplified with status and BIC indicators and being a live database your punch lists are always up to date with latest status.
As with RFI’s, Defects are assigned a BIC (ball-in-court) status that changes depending on who needs to take action.
Add a photo to show the work as complete and include any text to explain what was done or still needs to be done. Cubilt tracks the full history of each item raised.
Ensuring your team is working off the latest set of information is critical to your projects success. Cubilt’s drawing and document control gives construction teams:
See only the latest version of all files with all previous revisions just one click away.
View file history to see when a drawing was uploaded, by who, when it was sent, to who and what its status is.
A document management system is only as good as it’s ability to easily locate data and with the massive amounts of data construction projects generate it’s essential that the platform you choose has a robust and effective filter and search feature to reduce time looking for critical information.
Rigid folder structures used in traditional server based systems mean that a file can only be stored in one location making locating that file incredibly difficult, especially if naming conventions are inconsistent or if a file meets more than one filing criteria and isn’t stored where you might expect it to be.
Cubilt uses Labels to save files and correspondence in multiple locations, without duplicating the file, making it significantly easier to find what you’re looking for. So how does this work?
Spend less time looking for data and more time working with the information you need.
Quick Filters at the top of all index pages let you quickly filter key parameters. More powerful filters and search options help you drill down on specific metadata.
Our search and filter tools are a game changer.
Only paying for what you use means you can setup your project on Cubilt for free, no credit card required. As your team grows and your project becomes data hungry, level up your account to meet your requirements, never paying for features and usage you don’t need.
We offer unlimited Users and Projects free on all plans!
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Project software is as useful as the number of people who use it.
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— without spending an extra penny!
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